Minutes
Alaska State Fair Board of Directors
Meeting Held on the Fairgrounds
May 12, 2011
Consent Agenda
1. Call to Order: President Harkey called meeting to order at 7:12 pm.
Roll Call: Harkey, Kenley, Cimino, Bush, Tracy, and via teleconference, Erickson & Consenstein present.
2.Hearing no objection, President Harkey approved the Consent Agenda with addition of Borough Mayor DeVilbiss, and Election Committee Report, under Reports and Information Items, Removal of John Harkey as President under Action Items; April 14, 2011 Regular Meeting Minutes, March 30, 2011 and Board Policy Ad Hoc Committee Minutes. Hearing no objection, President Harkey approved the Consent Agenda with changes, 2011 Regular Meeting Minutes, Board Retreat Minutes, and April 29, 2011 Board Policy Ad Hoc Committee Minutes.
Reports and Information Items
1. Borough Mayor LarryDeVilbiss apologized for the Resolution supporting a 25 year contract with Mat Su Miners Baseball and said he would request it be rescinded at next Borough meeting now that he understood all of the issues. Ritari said that Mat Su Miners Board Member Denise Christopher, had indicated several fervent fans had pushed for this Resolution, not the Mat-Su Miner’s Board.
2. Finance Report– Accounting Manager Mason reported balance sheet of reflected total current assets of $1,984,220.49, total fixed assets of $3,978,444.62, with total assets amounting to $5,962,665.11 and total current liabilities of $50,170.13, total long term liabilities of $0.00, total equity of $5,912,494.98 with liabilities and equity totaling $5,962,665.11. She reported total income of $343,100.96 and total expenses of $199,117.76 for April, YTD income of $1,008,439.84 and YTD expenses of $789,808.27, resulting in a YTD net income of $218,631.57.Cimino/Kenley/MCU Accept the Finance Report as presented.
3. General Manager’s Report– Ritari reported on upcoming visit from Rasmusson staff regarding grant monies for reroofing Sheldon Building, status of legislative grant requests, BP sponsorship for $75,000 and other sponsorships we are working on. He said Palmer City Council is in process of changing language the Planning and Zoning Commission had approved for the new Fairgrounds Zone. He informed the Board on additional Concerts booked for this years lineup, and confirmed that Alaska State Fair members will receive a mailing with opportunity of first choice tickets to the concerts. He stated the Alaska Native programming will be significant-we are working to get whale ribs from Barrow, Tweto family from Kotzebue will be here, along with Native Youth Olympic demonstrations, crafts, storytelling, dance, and school tours .Ritari reported need to obtain rodeo equipment stating usual local source no longer available, still waiting on clarification from Fire Marshal’s office before making long term plans to replace Log Booths, and educating public via signage that the Fairgrounds are Private Property. He notified Board of Sharon Kern, long time Fair supporter, death.
Additionally in response to queries, Ritari reported on status of City of Palmer’s Mat-Su Miner’s Resolution and no games would be played in Hermon Bros. Field at Fairtime by baseball clubs due to funding issues, he was to meet with Mayor Johnson regarding the State Fair Parade. and he would contact suggested person to rent Rebarchek Field.
4. Election Report– Ad Hoc Committee member Cimino reported the consensus of the committee was to replace Cimino with Bonnie Quill, not because she was the next highest vote getter but because of her qualifications and experience. No recommendation had been arrived at regarding suggested By-Law change of replacing Board Members. After discussion by Board, Harkey requested Committee to work on language to place in Board Policy Manual rather than By-Laws.
Action Items
1. Bush/No Second/Motion Fails: To remove John Harkey as President.
2. Director Cimino’s resignation accepted as of May 13, 2011.
2. Approve BOD replacement. Kenley/Cimino/MCU: Approve Bonnie Quill to replace Sarah Cimino
3. Approve revised Conflict of Interest Statement:Kenley/Tracy/MCU
4. Approve Director’s Responsibility Form: Kenley/Cimino/Moved to Accept/Erickson called for vote/4 no/3 yes/Motion Failed. Bush/Kenley/MCU Table until next month.
5. Director’s Code of Conduct was tabled until next month as well.
Kenley requested all suggestions be submitted within two weeks.
6. Approve Revised BOD Policy Manual:Cimino/Bush/MCU.
Harkey reported he accepted the Anti Tobacco Alliance Award for the Fair and Kenley informed Board the Fair awarded three $1,0000 scholarships.
President Harkey adjourned meeting at 9:25 pm.