Minutes
Alaska State Fair Board of Directors
Meeting Held on the Fairgrounds
Aug 11, 2011
Consent Agenda
1. Call to Order: Vice President Tracy called meeting to order at 7:08 pm
Present: Tracy, Kenley, Consenstein, Stryken, Bush at 7:15 pm, Harkey, Quill via
teleconference.
2. Consent Agenda,
a. Regular Meeting –June 14, 2011
Kenley/Stryken/MCU: Add Lions to Agenda under Reports and Information as #1.
Kenley/Consenstein/MCU: Add Resolution #4 Request for use of Liquor License
Kenley/Consenstein/MCU: Remove the Audit from Agenda
Kenley/Stryken/MCU: Approve Agenda as amended.
Kenley/Consenstein/MCU: Approve Consent Agenda.
Reports and Information
1. Lions – Lions member Janet Kincaid explained history of activities performed for State Fair over the years, namely ticket taking at the Purple Gate, stating their club was paid for this service and those monies were part of the Lions yearly budget. She explained their distress at being told they would no longer be asked to do this. Ritari apologized for the manner in which the change was communicated and explained that our auditors had suggested new methods of controls at the ticketing gates and the change was part of our plan to comply with those recommendations. Ritari said he would ensure Lions club continue to provide service to Fair as in past years.
2. Finance Report –Finance Manager Mason reported balance sheet of reflected total current assets of $2,097,447.79, total fixed assets of $4,071,859.36, with total assets amounting to $6,169,307.15, total current liabilities of $60,384.08, total long term liabilities of $0.00, total equity of $6,108,923.07 with liabilities and equity totaling $6,169,307.15. She reported total income of $479,401.10 and total expenses of $216,071.69 for June, YTD income of $2,-23,937.02 and YTD expenses of $1,608,877.36, resulting in a YTD net income of $415,059.66. Harkey/Stryken/MCU: Accept the Finance Report as presented.
3. General Manager’s Report – Ritari reported the Sheldon reroofing project was completed thanks to the Rasmuson grant which means personal commitments from Board will be due next meeting. He reported he had been asked to serve on the Mat-Su College advisory board which meets five times a year and would accept if the Board had no objection – there was none. He encouraged the Board to attend the vendor appreciation function at the Sluicebox
4. Director’s Reception – Program agenda and speakers order reviewed. Tour with Governor laid out.
5. Legislative Reception – Venue changed to Eckhart Garden rather VIP Tent due to capacity. Program agenda and speaker order reviewed.
Action Items
Resolution #4. Kenley/Harkey/MCU. To approve a resolution allowing the use of the Alaska State Fair, Inc. liquor license to be used for the Mighty Matanuska Brewfest, which will be held at Raven Hall on the Alaska State Fairgrounds, October 14 and 15, 2011.
Adjournment: President Harkey adjourned meeting at 9:04 pm.